The first step is to learn how to create a new document. You can do this from any computer browser or mobile device, although a computer is preferable. The browser version of Google Docs has a lot more functionality, so the majority of the steps and instructions in this Google Docs tutorial are based on it.
To create a new web document, go to the Google Docs website and sign in if you haven’t already. To create your document, choose one of the templates at the top of the screen. The first template is blank, but the others are designed for specific purposes such as business letters or resumes. If you don’t like the colors or the formatting, they can be completely changed once created.
On mobile, you can still use your browser, but the Google Drive app is more convenient. Just tap the plus icon in the lower right corner, then Google Docs. It will start with a blank template, but it will also automatically save to the cloud so you can edit it later.
Whichever method you use to create your first document, be sure to name it in the field at the top of the screen. Otherwise, it’s too easy to get lost in your Google Drive folders!
To get started, you must first learn how to use Google Docs on a computer. You have a lot more formatting options, as well as a real keyboard to type on.
How to delete a document
Since everything is automatically saved in the cloud, it is possible to create an empty file in your Google Drive storage space. Fortunately, they can be deleted as easily as they can be created.
All you have to do in a browser is find the document on the Google Docs website, click the three-dot button next to its name, then click Delete. You can also delete it by opening the document, selecting File, then Move to Trash.
It should be noted that once deleted, these files can still be found in the Trash folder of Google Drive. These files, unlike Google Photos and Gmail, never expire. They will remain in your Trash folder until you manually empty it.
To permanently delete the document, navigate to your Google Drive trash, select the files, and click the Delete icon in the top right. Select Permanently delete in the confirmation window and enjoy your extra storage space.
How to Use Google Docs: Advanced Tips and Tricks
Use Google Docs offline
One of the most terrifying aspects of migrating to cloud-based platforms is the prospect of losing internet access. In the event of a power outage or unscheduled network maintenance, you could find yourself out of work for several hours.
Google is well aware of this concern, and Google Docs lets you access or even edit your documents offline. The only problem is that it only works on Chrome and you need to be logged into your account on the browser. It should be noted that for Chromebook users, the task is already done and Google Docs will work offline right out of the box.
The first step is to make sure you have the Google Docs offline Chrome extension installed. It may already be installed, but you can check by clicking the link and see if it says Install or Remove.
After that, go to your Google Drive settings and check the box next to Sync Google Docs, Sheets, Slides, and Drawings files to this computer to edit them offline. This will let you open any of your documents offline, but you have to go deeper if you want to edit and save them.
To save and edit your documents offline, right-click the document and toggle the Available Offline switch. In conclusion:
How to Use Google Docs Offline
- Login to your google account on the Chrome browser.
- Install it Google Docs offline extension for Chrome.
- Move towards Google Drive settings and switch Sync Google Docs, Sheets, Slides, and Drawings files to this computer so you can edit them offline.
- Right-click on a document and toggle Available offline.
How to Check Word Count in Google Docs
Whether it’s preparing an assignment for school or working on an article as a writer, word count matters. Google Docs not only makes it easy to check your word count when you’re done, it even has a feature to show your word count as you write.
To check your current word count, open the Gdocument you want to check. Click on Tools in the top toolbar, then Number of words. Alternatively, you can use the keyboard shortcut CTRL + Change + VS.
The pop-up window will display the current page count, word count, character count, and character count without spaces. Underneath you will also find a toggle for Show word count as you type. This will leave a little box in the corner with a constantly updating word count, which can be incredibly useful for meeting word requirements without filling your writing with fluff once you’re done.
How to Change Margins in Google Docs
Word count is important when preparing for a school assignment or writing an article as a writer. Google Docs not only makes it easy to check your word count after you’re done, but it also has a feature that shows your word count as you write.
Open the Gdocument you want to check to see your current word count. From the top toolbar, select Tools, then Word Count. You can also use the keyboard shortcut Ctrl + Shift + C.
In Google Docs, you can change margins in two ways: document-wide settings and specific sections. Let’s start with the changes that affect the entire document.
The procedure is almost identical to that of most other word processors. Open your document, then select Page Setup from the top left drop-down menu. In the pop-up window, you can change the margins and set them as default if you want all future documents to use these settings.
Figuring out how to change the margins in Google Docs for a specific section is a bit trickier, but it’s still similar to what you’re probably used to doing in other word processors. Select the section of text you want to edit, then click and drag the blue triangles at the top of the screen. The numbers displayed are the difference between the current setting and the default margin, not the distance from the edge of the page.
How to Share and Collaborate in Google Docs
Sharing and collaboration are two of Google Docs’ greatest strengths. It’s as easy as creating a link to share documents with others. Those with editing privileges can also work on the document simultaneously. Each change is visible in real time.
To share a document, first click the big blue Share button in the top right corner. The box that appears offers two options for sharing your document. The first step is to enter the email addresses of everyone you want to share with. If you check the Notify people box, an email will be sent to all parties notifying them of the change, and the document will appear in their shared Drive folders.
By default, anyone you share the document with can edit it, but you can change that by changing the drop-down menu on the right side. In the text box at the bottom, you can also enter a custom message for the email.
More importantly, the default settings allow anyone with edit permissions to share and edit permissions, which you might not want if you’re sharing with people you don’t fully trust. . To change this, go to the top right and click on the Settings cog, then uncheck the box next to Editors can change permissions and share.
The second way to share a document is to send a hyperlink to anyone on the internet. However, the Restricted by default setting will continue to limit access only to email addresses with which you have already shared the document. By changing the setting to Anyone with the link, anyone can open the document, even if they don’t have a Google account. You can also change the permissions on the right to let people with the link not only view, but also comment on or even edit the document.
Using Strikethrough and Subscript in Google Docs
Strikethrough, subscript, superscript, and other special formatting options are readily available in Google Docs, though some are hidden in the menu. The main ribbon only contains formatting buttons for bold, italic, and underline.
The rest can be found by clicking on the Format tab at the top of the screen, then expanding Text. The six formatting options are shown here, along with keyboard shortcuts for each. For your convenience, we’ve also included a list of these keyboard shortcuts below.
How to use strikethrough, subscript, and other formatting settings
- Bold: CTRL+B
- Italics: CTRL+I
- Underline: CTRL+U
- Rod : Alt+Shift+5
- Index: Ctrl + ,
- Exhibitor: Ctrl + .